reading and some form of practical work | My Assignment Tutor

Ref: LS004 | Liaison Services | January 2012LEARNING AND INFORMATION SERVICESGuide to Report WritingWhat is a report?A Report is a highly structured document written in a formal style. Normally a report is based onyour reading and some form of practical work, such as an investigation, survey, experiment orreview of practice in other organisations.Reports are written for a particular purpose, to inform, to persuade, or to offer recommendations.They are also produced for a specific audience. Reports generally draw conclusions based on theirfindings and may suggest a course of action or areas of further research.Reports generally aim to:• Set out the issue and explain why the activity was undertaken• Describe what was done and how it was done• Present the findings, conclusions, and any recommendationsPreparing and writing your reportUse your assignment brief to make sure you understand the purpose of the report and the intendedaudience. Have a plan allowing enough time to collect and organise your information and write,redraft, and proofread the report.You should write in a formal academic style with simple sentences avoiding slang and unnecessaryjargon. Paragraphs need to be concise and focus on one issue or area of discussion. Tables anddiagrams can be used in your report but make sure they add to the reader’s understanding of theissues and that they are clearly labelled.Presentation and LayoutIn a report the content is divided up into a number of sections each with a heading. These sectionsmay be further divided into sub sections. Sections and sub sections make it easier for the reader tolocate the information they need. Normally these sections and subsections are numbered using aprogressive numbering system. Most word processing software will do this numbering for you.1. Main section1.1. Sub section1.1.1. Sub section1.1.2. Sub sectionRef: LS004 | Liaison Services | January 2012Report structure – what sections should a report have?This table outlines the main sections that a report should contain. However if you are given specificguidelines for your report you must follow them. TitleThe title page should have the title of the report, the author’s name, and anyother details required by the assignment brief such as module and coursetitles.ContentsList all the main sections including the appendices remembering to includethe page numbers. Any illustrations, tables or diagrams that you have usedalso need to be included in a separate list in this section.Abstract/SummaryA brief summary or overview of the report. It should be a document whichcan be read independently of the main report.IntroductionA brief description of what the report is about, what it will cover, anyrelevant background information and any limitations on the contents orcoverage of the report.Main sectionPresents your results to the reader. Depending on the type of report and theinstructions you have been given this section might be further divided intoareas such as literature review, methodology, results and discussion.ConclusionsSummarises the key points from the main body of the report relating themback to the introduction. Do not introduce new material in this section of thereport.RecommendationsThis section provides you with the opportunity to suggest changes andimprovements. Any recommendations should be based on your conclusions.ReferencesThe reference list should detail all the sources you have used in your report.AppendicesUse this section to include material that the reader might want to refer tobut would disrupt the flow of the main report. Each appendix is numbered sothat it can be referred to in the report. Help and AdviceFor more details on the help available please refer to the Skills for Learning website atHttp:// Books offering advice on report writing are available in the Study Skillscollections in the Learning Centres and as part of our e-book collection.Cite this work:Learning and Information Services (2012) Guide to Report Writing [Online] Wolverhampton: University ofWolverhampton [Access date] Available from To request this document in an alternative format please contact


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