Page 1 of 9Assessment Task – Tutorial QuestionsUnit Code: HI5019Unit Name: Strategic Information Systems for Business and EnterpriseAssignment: Tutorial QuestionsDue: Week 13, dated 26th February 2021, on Friday at 05:30 pm.Weighting: 50%Purpose: This assignment is designed to assess your level of knowledge of the key topics covered in thisunitUnit Learning Outcomes Assessed.:1. Critically evaluate the purpose and role of accounting information systems in today’s businessenvironment.2. Articulate the various transaction cycles, financial reporting, management reporting systems ande-commerce systems to technical and non-technical stakeholders.3. Evaluate systems development methodologies and the role of accountants in systemdevelopment projects.4. Appraise the risks inherent in computer-based systems/ERP, including the role of ethics and thevarious internal control processes that need to be in place.5. Critically evaluate the range of cultural, security, privacy and ethical issues facing individuals andorganisations as a result of information systems.Description: Each week students were provided with three tutorial questions of varying degrees ofdifficulty. The tutorial questions are available in the Tutorial Folder, for each week, on Blackboard. TheInteractive Tutorials are designed to assist students with the process, skills, and knowledge to answer theprovided tutorial questions. Your task is to answer a selection of tutorial question for weeks 1 to 11inclusive and submit these answers in a single document.Page 2 of 9 Question 1Week 2,5 & 7 (7 Marks) [Words Limit: Up to 300 words.]ABC Limited is a manufacturing firm with a workforce of more than 100 employees. Mr Peter has recentlyjoined the firm as the account payable clerk. Miss Emma is the accounting department head, and she isconcerned about the cash disbursement system. Therefore, she has asked Mr Peter to analyse the firm’scash disbursement system and identify the internal control weaknesses from the system. Following is thedescription of the cash disbursement system.In the temporary file, the account payable clerk receives the supplier’s invoice and reconciles it with thepurchase order. The accounts payable clerk records the purchase in the purchases journal from the clerk’scomputer terminal and records the liability by adding a record to accounts payable subsidiary ledger. Theclerk then updates the inventory control and accounts payable control accounts in the general ledger. Thepurchases order and invoice are later filed in the department.Each day, the clerk visually searches the accounts payable subsidiary ledger from the computer terminalfor invoices that are due to be paid. The clerk prepares the cheque and records it in the digital chequeregister. The negotiable portion of the cheque is mailed to the supplier, and a cheque copy is filed. Theclerk then closes the liability in the accounts payable subsidiary ledger and updates the accounts payablecontrol and cash accounts in the general ledger.Required: Analyse the internal control weakness in the system. Question 2Week 2 & 4 (11 Marks) [Words Limit: Up to 500 words.]XYZ Limited is a clothing wholesaler that sells the name-brand clothing to department stores and boutiquedress shops. Figure on Page No 4 describes the credit sales procedures of XYZ Limited. In particular, theFigure describes different business activities of four departments, including (1) Sales Department, (2)Accounting Department, (3) Warehouse/Shipping, and (4) Mailroom. Further, these activities areelaborated below.The sales department received the customer orders by fax and email. You should be aware that thesesales orders are usually unstandardized sales order (recall our discussion on the revenue cycle during theinteractive tutorial for week 4). The sales clerk, who works on commission, performs the following tasks:• approves the credit sales,• calculates commission and discounts, and• records the sales in the sales journal from the PC in the sales department.Page 3 of 9After entering these records, the sales clerk then prepares three documents, including (1) a sales order,(2) a customer invoice, and (3) a packing slip. These documents are forwarded to the department ofaccounting for further processing.The accounting clerks received these documents and updates the account receivable subsidiary ledger.After updating this subsidiary ledger, the accounting clerk forwards the invoice to the customer. Accordingto the prevailing standards, the accounting clerk forwards the sales order and packing slip to thewarehouse/shipping department. Based on this given information, the warehouse/shipping clerk arrangesthe inventory and sends the inventory along with the packing slip to the carrier for shipment to thecustomer. Finally, the clerk updates the inventory subsidiary ledger and files the sales order in thedepartment.Cash receipts from customers go to the mailroom, which has one supervisor overseeing 32 employeesperforming similar tasks:• a clerk opens the envelope containing the customer check and remittance advice,• inspects the check for completeness,• reconciles it with the remittance advice, and• sends the remittance advice and check to the accounting department.The accounting department clerk reviews the remittance advice and the checks, updates the AR subsidiaryledger, and records the cash receipt in the cash receipts journal. At the end of the day, the clerk updatesthe AR control, cash, and sales accounts in the general ledger to reflect the day’s sales and cash receipts.Required:a) Describe the uncontrolled risk associated with this system as it is currently designed.[4 Marks. Word Limit: Up to 200 words]b) For each risk, describe the specific internal control weakness (s) in the system that causes orcontributes to the risk.[11 Marks. Word Limit: Up to 300 words]Page 4 of 9Page 5 of 9 Question 3Week 2,3 & 4 (7 Marks) [Words Limit: Up to 400 words.]a) During the Week 2 Interactive Tutorials, we discussed the role of an active board of directors’audit committee from different aspects. In the light of that discussion, explain the importance ofan active board of directors’ audit committee to an organisation.[3 Marks. Words Limit: Up to 200 words]b) The given system flowchart elaborates the business activities involved in different departments,including (1) Sales Department, (2) Accounting Department, (3) Warehouse, (4) ShippingDepartment, and (5) Billing Department. The bottom part of this Figure indicates that the SalesDepartment sends the sales invoice to the Billing Department. Here, it is assumed that this salesinvoice only contains non-financial information. For instance, the customer and quantity details.We have discussed the control weakness and the risk associated with these control weaknessesduring the Week 4 interactive tutorials. Based on these control weaknesses and the associatedrisk, what types of frauds are possible in this business environment.[4 Marks. Word Limit: Up to 200 words]Page 6 of 9 Question 4Week 9 & 10 (7 Marks) [Words Limit: Up to 300 words.]After finishing your accounting degree, you joined an accounting firm. This is a medium-size accountingfirm with a reasonable range of clients. You are in an engagement meeting with one of your clients, andyour client’s management raises some concerns. In particular, the management is concerned that theaudit tests that you perform will disrupt operations. Your client has recently implemented a datawarehouse. The management suggests that you draw the data for analytical reviews and substantivetesting from the data warehouse instead of the operational database. Further, the management pointsout that operational data are copied weekly into the data warehouse, and all data you need are containedthere.Required: Based on the given scenario, outline your response to the management’s proposal and mentionany concerns you might have. Question 5Week 5 & 6 (11 Marks) [Words Limit: Up to 500 words.]Part (a).The flowchart on Page No 7 illustrates the business activities of four departments, including (1) ProductionPlanning and Control, (2) Work Centres, (3) Inventory Control, and (4) Cost Accounting. Examine theseactivities and determine any control threats. In particular, discuss the control problems, the possibledangers, and any corrective procedures you would recommend.[7 Marks. Word Limit: Up to 300 words]Page 7 of 9Part (b).There is an ongoing debate on the elimination of receiving functions. One strand of accountants arguesthat the receiving department should be eliminated. Conversely, another strand of accountants is infavour of receiving department. Discuss the objective of eliminating the receiving function. Also, discussthe accounting and audit problems need to be resolved.[4 Marks. Word Limit: Up to 200 words]Page 8 of 9 Question 6Week 12 (7 Marks) [Words Limit: Up to 350 words.]After finishing Bachelor of Commerce, Miss Emma completed her Master of Computer Sciences (MCS)and started her career as a network engineer in XYZ Limited, Melbourne. She worked for six months inXYZ Limited. Unfortunately, she was fired from the firm last year. Due to the competitive marketconditions, she could not find any position as a network engineer.In 2018, she moved to Brisbane in search of a job. She was desperately working for the job when one ofher roommates informed her about a vacant position for the post of account payable clerk in the ABCLimited. Miss Emma was successful in her interview, and she joined the ABC Limited as an account payableclerk. However, she did not disclose her technology background. Early on, Miss Emma established areputation as a hard-working, enthusiastic, and reliable employee. She often works late and is dedicatedto doing an excellent job. Her late-night presence in the company became a common occurrence that wasat first appreciated by her boss, and then virtually went unnoticed. Overall, Miss Emma is considered themost hard-working employee of the company.While working late, Miss Emma used her computer skills to install a sniffer program on the intranet tocapture employee IDs and passwords. This information was beneficial for Miss Emma since she could playmany roles and establish herself as a vendor, receiving clerk, cash disbursement clerk, and general ledgerclerk. With this authority and her legitimate role of AP clerk, Miss Emma implemented a vendor fraudscheme, which she has been perpetrating for over a year for $150,000 to ABC Limited.Required: Describe the controls that could have prevented Miss Emma from perpetrating this fraud.Page 9 of 9Submission Directions:The assignment will be submitted via Blackboard. Each student will be permitted only ONE submission to Blackboard.You need to ensure that the document submitted is the correct one.Academic IntegrityHolmes Institute is committed to ensuring and upholding Academic Integrity, as Academic Integrity is integral tomaintaining academic quality and the reputation of Holmes’ graduates. Accordingly, all assessment tasks need to complywith academic integrity guidelines. Table 1 identifies the six categories of Academic Integrity breaches. If you have anyquestions about Academic Integrity issues related to your assessment tasks, please consult your lecturer or tutor forrelevant referencing guidelines and support resources. Many of these resources can also be found through the Study Skillslink on Blackboard.Academic Integrity breaches are a serious offence punishable by penalties that may range from deduction of marks, failureof the assessment task or unit involved, suspension of course enrolment, or cancellation of course enrolment.Table 1: Six categories of Academic Integrity breaches PlagiarismReproducing the work of someone else without attribution. When a student submitstheir own work on multiple occasions this is known as self-plagiarism.CollusionWorking with one or more other individuals to complete an assignment, in a waythat is not authorised.CopyingReproducing and submitting the work of another student, with or without theirknowledge. If a student fails to take reasonable precautions to prevent their ownoriginal work from being copied, this may also be considered an offence.ImpersonationFalsely presenting oneself, or engaging someone else to present as oneself, in an inperson examination.Contract cheatingContracting a third party to complete an assessment task, generally in exchangefor money or other manner of payment.Data fabrication andfalsificationManipulating or inventing data with the intent of supporting false conclusions,including manipulating images. Source: INQAAHE, 2020If any words or ideas used the assignment submission do not represent your original words or ideas, you must cite allrelevant sources and make clear the extent to which such sources were used.In addition, written assignments that are similar or identical to those of another student is also a violation of the HolmesInstitute’s Academic Conduct and Integrity policy. The consequence for a violation of this policy can incur a range ofpenalties varying from a 50% penalty through suspension of enrolment. The penalty would be dependent on the extentof academic misconduct and your history of academic misconduct issues.All assessments will be automatically submitted to SafeAssign to assess their originality.Further Information:For further information and additional learning resources please refer to your Discussion Board for the unit.
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