Managing a Successful Business Project | My Assignment Tutor

11Session 5:Project Plan: WBS, Gantt Chart &Analysing the ProcessUnit 6: Managing a Successful Business ProjectTask 3: Produce a work breakdown structure and a GanttChart to provide timeframes and stages for completion.Dr Reza Aboutalebi2OutlinesProject work breakdown structure (WBS)Project scheduling by Gantt chartCritical analysis of the project managementprocess2Project plan structureProject title, scope and objectivesTitle, Scope, Objectives, constraints (e.g., budget, time, etc…)Project structurePeople involved in the project and their roles in your teamRequired Resources & CostsCommunication, Control, Quality & Risk analysisCommunication matrix, control techniques, quality, possible risksWork breakdownBreaks down the project into activities, identifies milestones,deliverablesProject scheduleGantt chart, activity dependencies, estimated milestone time3Project plan structureProject title, scope and objectivesTitle, Scope, Objectives, constraints (e.g., budget, time, etc…)Project structure/organisationPeople involved in the project and their roles in your teamResource Requirements & CostsCommunication, Control, Quality & Risk analysisCommunication matrix, control techniques, quality, possible risksWork breakdownBreaks down the project into activities, identifies milestones,deliverablesProject scheduleGantt chart, Activity dependencies, estimated milestone time4Focus of thissessionwould be on35Work BreakdownStructure (WBS)6Components of a Project PlanWork breakdown structure (WBS)As part of the Project Plan a project manager shouldprepare the Work Breakdown Structure of the project.WBS is a graphical tool that displays theproject’s activitiesBreaking the project into manageable activitiesthat can be individually planned, estimatedand controlled47The WBS starts with a single box at the topwhich represents the whole projectThe project is then divided into its maincomponents in second levelMain components divides into simple activitiesin the third levelComponents of a Project PlanWork breakdown structure (WBS)8Level 1Level 3Level 2Components of a Project PlanWork breakdown structure (WBS)59Components of a Project PlanWork breakdown structure (WBS)Sample Work breakdown StructureTalent ManagementStrategiesPrepareProject PlanChoosetopicWrite theprojectplanCollectPrimary DataCollectbyInterviewCollectbyQuestionnaireAnalyse thePrimaryDataAnalyseinterviewAnalysequestionnairesCommunicateRecommendationSuggestto firmReflect onthe ProjectReflectonprojectReflectonlearning10611Project scheduling12Project Scheduling TechniquesAny project manager is required to prepare theproject’s schedule to estimate how long each activitiesin the project should last. A good schedule should alsoshow the order of doing each activities or phases of theproject. Three project scheduling techniques are:Action PlanGantt ChartNetwork Analysis713Project Scheduling TechniquesAction PlanAction Plan is simple list of all of the tasksthat you need to finish to meet an objective.To draw up an Action Plan, simply list thetasks that you need to carry out to achieveyour objective, in the order that you need tocomplete them.Use an Action Plan whenever you need toplan a small project.14Project Scheduling TechniquesAction Plan815Project Scheduling TechniquesGantt ChartGantt Chart (Gant Chart) is a useful tool foranalyzing and planning more complex projectsProcess of preparing a Gantt Chart:Decide deadline for completion of the projectIdentify the activities that should be done in projectDetermine order of the activitiesEstimate duration of each activityPlan activities in a right sequence to meet deadline Main Activities/Stages123456789101112Topic choice (choosing a company)Preparing the ‘Project Plan’Preparing Interview questions and QuestionnaireCollecting primary data by interviewCollecting primary data by questionnaireAnalysing interview data (Findings from interview)Analysing questionnaire data (Findings from questionnaire)Making Recommendations to the companyReflecting on conducting the projectReflecting on your learning during the project 16Project Scheduling TechniquesGantt Chart based on sample WBS917Project Scheduling TechniquesNetwork AnalysisNetwork Analysis is a graphic representation ofthe project’s activities, the time it takes tocomplete them, and the sequence in which theymust be done.The Program (or Project) Evaluation and ReviewTechnique (PERT) is a common format ofNetwork Analysis for defining, integrating, andinterrelating what must be done to accomplish adesired objective on time18ET= Earliest TimeLT= Latest Time1019Critical analysis ofthe project processCritical analysis of the projectmanagement processThe project management process mainly refers to theprocess of planning the project (process of project plan)and the process of implementing the project (datacollection and analysis). Answer these questions:How could the process of planning the project be done faster?How could the process of implementing the project be donefaster?How could more stakeholder get involved in the planning theproject?How could the project be done more efficiently with less cost?How could the project process design in a way to be more easilyunderstandable for the all project members?20

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