PROJ6003 – Project Execution and Control | My Assignment Tutor

PROJ6003_Assessment_2_Brief_Report_Module 5.1 Page 1 of 6Task SummaryIn this assessment, you will further analyse the case study that was introduced in Assessments 1 and2. You will participate in the discussion with your classmates demonstrating your understanding ofProject Status reporting by:Identifying effective project status reports and discussing their challenges and pitfalls, explaining thedifference between the status reports provided for teams, sponsors, and steering committeeconsidering their unique needs, as well as creating and justifying a sample of a status report thatwould be submitted to a chosen stakeholder of the project from the given case study.This assessment allows you to practice professional communication with peers, either face-to-faceor virtually.Note: At the discretion of the Learning Facilitator, this assessment can be delivered in class as apresentation/discussion, using recordings or writing directly on the discussion forum. This mightrequire to initiate the task ahead of the submission deadline and will be communicate by theLearning Facilitator.Please refer to the Task Instructions for details on how to complete this task.ContextAs a Project Manager, you are managing the execution and control of the project, but you are alsoensuring that your stakeholders are aware of the project’s progress with the level of detail that theyneed. How would you communicate project progress and status to key stakeholders? How wouldyou ensure that they have sufficient information to make key decisions and assist you in further ASSESSMENT 3 BRIEFSubject Code and TitlePROJ6003 – Project Execution and ControlAssessmentProject Status ReportingModule 4-5 Discussion ForumIndividual/GroupIndividualLength1000 words (+/- 10%) or equivalentLearning OutcomesThe Subject Learning Outcomes demonstrated by successfulcompletion of the task below include:b) Critically reflect on the project leadership and communicationskills required to maximise project outcomes in the execution,control and closure phases of projects.SubmissionDue by 11:55pm AEST/AEDT Sunday first half of Module 6 (Week 11).Weighting20%Total Marks100 marks PROJ6003_Assessment_2_Brief_Report_Module 5.1 Page 2 of 6progress of your project? This will depend on the stakeholder group, their power and interest andtheir communication preferences and requirements.Task InstructionsTo complete this assessment task, you must:1. Ensure that you have read the given case study and resources from the subject, as all as anyadditional research you may find relevant and that will add value to your report. Review yoursubject notes, as well the Lecture slides and any other information provided by the LearningFacilitator in support of this assessment.Note: At the discretion of the Learning Facilitator, this assessment can be delivered in class as apresentation/discussion, using recordings or writing directly on the discussion forum. Options of canbe combined to suit class size and schedule.2. Prepare a script/essay for the main post/presentation to be submitted on the discussion forumof 850 words (+/-10%) containing:a) Identify, at least 3, effective status reports used in project management.b) Discuss challenges and pitfalls of these status reports.c) Explain the difference between the status reports provided for teams, sponsors, andsteering committee considering their unique needs.d) Create and justify a sample of a project status report that would be submitted to a chosenstakeholder of the project from the given case study.OPTION 1 – Discussion in class – Presentation & ResponsesIf presenting in class (F2F/Virtual/Online):3. You will, then, present your script and respond to at least one (1) other classmate in class.• Students will have between 5-8 minutes to present their script.• Students can use a number of visual aids to support the presentation.• Students will provide a response between 2-3 minutes to another classmate’spresentation.• Students will be marked for the presentation and response to other classmates in classand the scripts they have submitted on the forum.OPTION 2 – Discussion in writing or as recording on Blackboard – Presentation & ResponsesIf submitting on the discussion forum – recording/written post (F2F/Virtual/Online):3. You will, then, present your script and respond to at least one (1) other classmate on thediscussion forum directly, either in writing or as a recording, as instructed by the LearningFacilitator.a. If submitting a recording:i. Students will have between 5-8 minutes to present their script.ii. Students can use a number of visual aids to support the presentation.iii. Students will response to at least (1) other classmate either in writing (250 words)or as a recording (2-3 minutes).iv. Students will be marked for the recording and response to other classmates on theforum and the scripts they have submitted on the forum.PROJ6003_Assessment_2_Brief_Report_Module 5.1 Page 3 of 6b. If submitting only a written discussion:i. Main post submission will contain 850 words (+/-10%).ii. At least one (1) responding post to a classmate of 250 words (+/- 10%).iii. Students will be marked for the main post and response to other classmates.4. The essay/script should consist of the following structure:a. A brief Introduction paragraph that will also serve as your statement of purpose for thediscussion—this means that you will tell the reader what you are going to cover in thediscussion.b. Body paragraphs in which you will cover all four (4) requirements listed above (a to d).This section will contain the information that is required to demonstrate yourunderstanding of the case study and key Project Management concepts underdiscussion by applying them into your project.i. Any visual aids – tables/diagrams/illustrations – can be used to support thediscussion.c. A brief Conclusion paragraph summarising any findings or recommendations from thediscussion.i. There should not be any new information in the conclusion.d. A list of References providing every source cited within your report.i. Only cited sources are listed in the References.ii. They should be listed alphabetically.iii. They need to be valid and linked with the topic/content provided within the report.ReferencingIt is essential that you use appropriate APA style for citing and referencing research. Please see moreinformation on referencing here in the Academic Writing Guide found via the Academic Skillswebsite.Submission InstructionsIn submitting the written portion of your Assessment 3, you will use the Assessment link in the mainnavigation menu in PROJ6003 – Project Execution and Control. The link will take you to thediscussion forum where you will select the existing thread created by the Learning Facilitator andreply to the first post by the Learning Facilitator and write directly on the forum (do not attach files).The Learning Facilitator will provide feedback via the Grade Centre in the LMS portal. Feedback canbe viewed in My Grades.If submitting recording/pictures:If your submission includes items (illustrations, recordings), you may attached them by clicked to addcontent and selecting to insert local files, click ‘Browse Your Computer’ to attach your extra files.Academic IntegrityAll students are responsible for ensuring that all work submitted is their own and is appropriatelyreferenced and academically written according the Academic Writing Guide. Students also need tohave read and be aware of Torrens University Australia Academic Integrity Policy and Procedure andsubsequent penalties for academic misconduct. These are viewable online.Students also must keep a copy of all submitted material and any assessment drafts.PROJ6003_Assessment_2_Brief_Report_Module 5.1 Page 4 of 6Assessment Rubric AssessmentAttributesFail(Yet to achieve minimumstandard)0-49%Pass(Functional)50-64%Credit(Proficient)65-74%Distinction(Advanced)75-84%High Distinction(Exceptional)85-100%Identify different statusreports and criticallyanalyses theirchallenges and pitfallsPercentage for thiscriterion = 30%Fails to contribute to theidentification of differentstatus reports and theirchallenges and pitfalls by:• Identifying otherproject reports thatare not statusreports.• Critical analysis oftheir challenges andpitfalls are missing.• Key components aremissing from thediscussion.Demonstrates limitedawareness of project statusreporting.• A generic discussion ofstatus reports focused onaspects and notformat/use/content –e.g. only based onfrequency.• Challenges and pitfallsare addressed for statusreports in general andnot specific to the onesidentified.Shows some understandingof project status reporting.• Provides a discussion ofdifferent status reports.• Challenges and pitfallsare addressed for eachspecific status reportswith minor errorspresent in the analysis.Presents a coherent anddetailed analysis of projectstatus reports.Well demonstrated capacityto explain status reportsand their challenges andpitfalls, including makingconnections with the casestudy.Critically analyses andevaluates project statusreports with detailedchallenges and pitfalls thatare well linked with thecase study and its keystakeholders.Contribution iscomprehensive andadvances the classdiscussion.Explain the differencebetween keystakeholders in regardsto their informationneedsPercentage for thiscriterion = 20%Fails to demonstrateknowledge instakeholders andcommunicationmanagement by:• Not addressingstakeholders in thediscussion.• Lack of explanation ofthe differences ofeach stakeholder.Limited awareness ofstakeholders andcommunication managementprinciples.Resembles a recall orsummary of key ideas.No link between the analysisof stakeholders and thestatus report suited for them.Demonstrates awareness ofthe communication needsand preference of keystakeholders.Link between the analysisof stakeholders and thestatus report suited forthem is ill-developed.Demonstrates advancedknowledge of thecommunication needs andpreference of keystakeholders.Link between the analysisof stakeholders and thestatus report suited forthem is well-developed.Demonstrates high level ofcommunication andstakeholder analysis byidentifying the uniquenessof each key stakeholderwith added insights intohow to engage them.Link between the analysisof stakeholders and thestatus report suited forthem is very welldeveloped, includingexamples to supportdiscussion. PROJ6003_Assessment_2_Brief_Report_Module 5.1 Page 5 of 6 Develop and justify asample project statusreport for the givencase studyPercentage for thiscriterion = 20%Limitedapplication/recommendations based upon analysis.No status report sample isprovided.Resembles a recall orsummary of key ideas.Provides a sample statusreport that is generic and notaligned with the case study orits stakeholders.Little to no justificationprovided for the sample.Demonstrates a capacity toexplain and apply relevantconcepts into thedevelopment of the statusreport.Justification of the report isill-developed or unclear inregards to the stakeholderof the case study.Well demonstrated capacityto explain and applyrelevant concepts into thedevelopment of the statusreport.Justification of the report iswell-developed and alignedwith the stakeholder fromthe case study.Highly sophisticated andcreative application ofconcepts into thedeveloped of the statusreports, including the useof trending software in thefield.Justification of the report isvery well-developed andpresents additional insightsthat contribute to furtherlearning.EffectiveCommunicationAdheres to structure ofreport and word countrequirements.Appropriate use ofterminology,paragraphs, sentenceconstruction, spelling,and grammar.Presents using a rangeof techniques to engageand sustain audience’sinterest.Specialised language andterminology from ProjectManagement is rarely orinaccurately employed.Meaning is repeatedlyobscured by errors in thecommunication of ideas,including errors instructure, sequence,spelling, grammar,punctuation and/or theacknowledgment ofsources.Difficult to understand foraudience, no logical/clearstructure, poor flow ofGenerally employs specialisedlanguage and terminologyfrom Project Managementwith accuracy.Meaning is sometimesdifficult to follow.Information, arguments andevidence are structured andsequenced in a way that isnot always clear and logical.Some errors are evident inspelling, grammar and/orpunctuation.Presentation is sometimesdifficult to follow.Information, arguments andevidence are presented in aAccurately employsspecialised language andterminology from ProjectManagement.Meaning is easy to follow.Information, arguments andevidence are structured andsequenced in a way that isclear and logical.Occasional minor errorspresent in spelling,grammar and/orpunctuation.Presentation is easy tofollow. Information,arguments and evidenceare well presented, mostlyAccurately employs a widerange of specialisedlanguage and terminologyfrom Project Management.Engages audience interest.Information, arguments andevidence are structured andsequenced in a way that is,clear and persuasive.Spelling, grammar andpunctuation are free fromerrors.Engages audience interest.Information, arguments andevidence are very wellpresented; the presentationDiscerningly selects andprecisely employs a widerange of specialisedlanguage and terminologyfrom Project Management.Engages and sustainsaudience’s interest.Information, argumentsand evidence are insightful,persuasive and expertlypresented.Spelling, grammar andpunctuation are free fromerrors.Engages and sustainsaudience interest.Expertly presented; thepresentation is logical, PROJ6003_Assessment_2_Brief_Report_Module 5.1 Page 6 of 6 Percentage for thiscriterion = 20%ideas, argument lackssupporting evidence.Limited use of engagingpresentation techniques.(e.g. posture; eye contact;gestures; volume, pitchand pace of voice)way that is not always clearand logicalSometimes uses engagingpresentation techniques (e.g.posture; eye contact;gestures; volume, pitch andpace of voice)clear flow of ideas andarguments.Uses engaging presentationtechniques (e.g. posture;eye contact; gestures;volume, pitch and pace ofvoice)is logical, clear and wellsupported by evidence.Confidently andconsistently uses a range ofengaging presentationtechniques (e.g. posture;eye contact, expression;gestures; volume, pitch andpace of voice; stance;movement)persuasive, and wellsupported by evidence,demonstrating a clear flowof ideas and arguments.Dynamic, integrated andprofessional use of a widerange of engagingpresentation techniques(e.g. posture; eye contact,expression; gestures;volume, pitch and pace ofvoice; stance; movement)Correct citation of keyresources and evidencePercentage for thiscriterion = 10%Demonstratesinconsistent use of goodquality, credible andrelevant resources tosupport and developideas.Referencing is omitted ordoes not resemble APA.Different formats areprovided and referencesdon’t align with content.Demonstrates use of credibleand relevant resources tosupport and develop ideas,but these are not alwaysexplicit or well developed.Referencing resembles APA,with frequent or repeatederrors.Different formats areprovided and references don’talign with content.Demonstrates use ofcredible resources tosupport and develop ideas.Referencing resembles APA,with occasional errors.References align withcontent.Demonstrates use of goodquality, credible andrelevant resources tosupport and developarguments and statements.Shows evidence of widescope within theorganisation for sourcingevidence.APA referencing is freefrom errors.References align withcontent.Demonstrates use of highquality, credible andrelevant resources tosupport and developarguments and positionstatements.Shows evidence of widescope within and withoutthe organisation forsourcing evidence.APA referencing is freefrom errors.References align withcontent.

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