Project Name Choose only 1 scenario from task 1 Otherwise, brief description of your project if you decide to choose your own one Please delete all my highlighted comments or extra resources provided Part 1: Define the Project 1. As part of your initial assessment of this project, you prepare a project scope plan using the template in Appendix A. Appendix A – Scope Plan Project NameProject No:Project ManagerStart date 20/07/20Background data: Problem/opportunityOrganisation and Project objectivesMeasureable outcomes set at project beginning that can be reviewed at the end of the project to see if they were achieved. Specify relationship to the organisations objectives>Project deliverablesIn ScopeOut of ScopeProject constraints Noise AssumptionsProposed high-level project timelinePhase/ stagesDatesNotesPlanning stage20/07/20- 3/8/20Plan option menusDecision stage03/08/20- 05/08/20Preparation stage05/08/20- 20/8/20Delivering stage72h before partyProposed high-level budget (costs and human resources)Contract statementStakeholders and titlePrepared by:Date:Approved by:Date 2. List any questions that will enable you to clarify the project parameters (e.g.: scope, time, costs, quality, resourcing, risks, legislation, procurement, reporting). 3. Provide an organisational/project structure chart including all stakeholders and the lines of authority. Part 2: Develop a Project Plan 1. You need to consult with the project team when planning the project. List 4 aspects on which you would consult the project team including who you would consult. 2. What legislation will you need to be aware of when undertaking the project? Give two examples. 3. You must now create a project plan (a schedule, budget and risks) – a template is provided in Appendix B. Appendix B – Develop the Project Plan Schedule Task NoPhases/ Task / Mileston esDuratio nStart Date (based on elapsed)Finish Date (based on elapsed)Sequence/predece ssorsResourc esUnique number. Use the one from milestones/ stages1.0 planning stageMeet with client. Look house2 days20/07/2022/08/20None1.1Work on 2 option menus2 weeks22/08/201.0Clients references and market availability of products1.2Work on wines list1.0Clients wine taste1.3Work 2 options of deco1.01.3Work on 2 options1.02.0 decision stageArrange meeting with client1.1, 1.2, 1.3, 1.42.1Prepare food sample and decide1.1 Risk Register Risk NoRisk DescriptionRisk PriorityRisk Mitigation Strategy1.Risk of power shortage due to excess of equipment connected Likelihood= 4 Impact= 4 Risk Rating= 16 Extreme/ critical2. Project Budget CategoryItemQuantity/ number of hoursCost per item or per hourTotal costLabourProject labours chef + ass+ 2 waiters entre6pax *$25.00DecoFood & wine6 meal course and wine and cheese10300$3000Total: In addition, you need to provide: • work breakdown structure Something like that. Please remove picture below and insert your own one! • a Gantt chart (there are many free Gantt chart tools on the Internet or this may be hand drawn) if you want to use it: https://online.officetimeline.com/app/#/new-from-template • The roles and responsibilities of the Project team. Please do not forget about your roles and responsibilities as a Project manager! 4. Explain how you would obtain approval of your project plan and from whom. Think about all the documents you have developed till now. Part 3: Administering and Monitoring the Project 1. To maintain and improve the progress of the project all stakeholders must be aware of their responsibilities and the tasks assigned to them. Discuss how you will ensure that this occurs. 2. List two concerns of the project team in this phase of the project and your plans to address these concerns. One concern should be with respect to achieving timelines and the other with respect to achieving quality. 3. To reduce the risk of the project going overtime or over budget due to unforeseen problems you design the project control processes. These are processes – you need to include the relevant stakeholders, what they need to do at each step and when as well as required record keeping for managing/executing the project (to make sure the project goes to the plan) – approx. three or four lines per dot point for: • scope • time • finances • resources (human and non-human) • Quality – or use the Quality template in Appendix C. • Risks. Appendix C – Administer and Monitor the Project Quality Template Project DeliverableStandards or RequirementsQuality AssuranceQuality Controlensure build 4. Provide an example Status Report to keep your stakeholders informed of the project progress. Use the Status Report template provided in Appendix C. Status Report Template Project Title: Date and reporting period: reporting for Author: Traffic light: Accomplishments since the last report (Deliverables completed, milestones attained, decisions made, issues resolved)Date DueDate CompletedDeliverable, milestones, decision or issueUpcoming activities (What the team must focus on achieving throughout the next reporting period)Date DueTasksCostsBudgeted to dateActuals to dateComments$$Summary of issues and variationsIssue/Change No:DescriptionOther Comments Part 4: Finalising and Reviewing the Project 1. What financial documentation do you need to complete? What financial records will be important to archive? 2. The human resources division has requested that you explain the process you will use to reassign your human resources now that the project is complete. 3. Explain how you will obtain client/stakeholder acceptance that the project is complete. 4. Create a project checklist that allows you to verify the actual project outcomes achieved against the outcomes as stated in the project scope and project plan. Fill this out – would your project be considered successful? 5. You have decided to try and involve the project team members in the project review process. • Who should be involved? • What input might they be able to provide? • How will you involve them? 6. What lessons you have learnt during the course of this project? Identify four key lessons and suggest how you would change your approach to your next project. Use the Lessons Learnt Log provided in Appendix D. Appendix D – Review and Finalise the Project Lessons Learnt Log DateDescriptionRecommended ActionRaised By.
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