Principles Of Project Management | My Assignment Tutor

Running Head: PROJECT MANAGEMENTAn Individual Report on:Website Integration and expansion for EBTH in ASIAModule: Principles Of Project ManagementSubmitted By: Submitted To:PROJECT MANAGEMENT 1Table of ContentsIntroduction……………………………………………………………………………………………………………………. 2Project Management Methodology……………………………………………………………………………………. 2Project Specification ……………………………………………………………………………………………………….. 4Project Scope ……………………………………………………………………………………………………………… 4Project Life Cycle ……………………………………………………………………………………………………….. 6Risk Plan ……………………………………………………………………………………………………………………. 8Product Definition……………………………………………………………………………………………………… 11Quality Plan ……………………………………………………………………………………………………………… 12Project Plan ………………………………………………………………………………………………………………….. 14Stage of Development………………………………………………………………………………………………… 14WBS………………………………………………………………………………………………………………………… 14High Level Schedule………………………………………………………………………………………………….. 15Budget……………………………………………………………………………………………………………………… 19Skill and Resource Requirements ……………………………………………………………………………………. 20Project Stakeholders…………………………………………………………………………………………………… 20Project Team Structure ………………………………………………………………………………………………. 20Table of Roles and Responsibilities……………………………………………………………………………… 21Conclusion …………………………………………………………………………………………………………………… 22References……………………………………………………………………………………………………………………. 23PROJECT MANAGEMENT 2IntroductionThis particular project is based on the case study of ‘Everything But The House’ (EBTH),an online auction company that deals with auctions for old items from estates that are to be soldby their owners. The company has a website through which online bidding process occurs over aspecific period of time as set by the company. Initially, the company only sold items based onlocal pick up i.e. once the bidding is complete and the buyer is verified, the buyer needed tocome to the warehouse of the company to pick up his product. However, the company has nowdeveloped its own logistics system through which the products are now directly delivered to thecustomer’s address. The digital transformation of the company has prompted in a huge spurt ofrevenue growth for the company within a period of 4 years. However, the owners of thecompany are still looking for a room of development and have been constantly trying to grow thecompany to reach new heights. In addition to the proposed further digital transformation, thecompany wants to go international and capture the Asian market.This particular report includes detailed study on a new project for EBTH that will furtherenhance the business globally in other part of the world i.e. in Asia with the increase infunctionalities for the convenience of the customers. For the easy access and easy use of site byevery individual update in features can help.Project Management MethodologyThere are numerous project management methodologies that are applicable in projectsdepending on nature and type. Two of the most common project management methodologies arediscussed as follows.PROJECT MANAGEMENT 3Agile – Agile methodology follows an iterative approach in which the project is dividedinto separate subprojects. Each sub-project is considered as a single mini project and is passedthrough multiple iterations (sprint) until a satisfactory outcome is reached. Once this happens,the project passes on the next mini project and so on (Singh and Williams 2021). Due to the largenumbers of mini projects going through multiple iterations, these projects are extremelyexpensive and time consuming. As a result, agile methodology is only used in only specificprojects like software development projects where quality is the main priority over budget ortime. Agile methodology is not used in regular projects like construction or general domain.Waterfall – Waterfall is a more common project management methodology that requiresthe project to be done in a specific step by step approach. Waterfall also does not include anysprints or iterations and the outcome from each step of the project is considered as final. Due tothis simple approach and absence of multiple iterations, waterfall methods are less expensive andeasy for project managers to follow (Radujković and Sjekavica 2017). As a result, waterfallmodel is widely used in different types of projects were cost and time management are thetopmost priorities. Waterfall models are applicable for software projects as well when the qualityis not the topmost priority. AgileWaterfallIterative approach, continuous iteration ofsame stage until satisfactory outcome isreachedStep by step approach, no iterations requiredVery time consuming as several mini-project isiterated multiple timesLess time required as the project follows thesequential order of activities PROJECT MANAGEMENT 4 More focus towards qualityMore focus on scope, time and costSuitable for software projectsSuitable for general projects (e.g. construction)Changes are expected and features are put onas per the requirementsChanges are controlled formally and thataffects the base lined.This favors adaption and used for small andmedium projects.This favours anticipation and better for largescale projects. For the particular project selected, waterfall model is more suitable as this projectrequires strict budget and time management instead of quality. Based on the waterfall mode, theproject will be approached in a step by step approach and signed off by the owner once theproject is completed. Since we create an online Auction platform, the tasks are mapped in stagesand only need a new process to begin until one is finished and success is assessed bybenchmarks. The team members therefore have clearly determined positions and duties withrespect to what is required. The merits of using the waterfall method include comprehensivereporting of all operations, as the waterfall method does not allow iteration. The advantages ofusing the waterfall approach for this project include comprehensive recording of all operationsby ensuring a well-planned period.Project SpecificationProject ScopeThe scope of this particular project involves upgradation of the website of the company toincrease more functionality for the convenience of the customers and also extend the business inAsia (Ika et al. 2020). The scope of work in this project includes the following activities:PROJECT MANAGEMENT 5➢ Bug and issues detection for the current website➢ Review the new functionality requirements➢ Conduct technical works on the current website➢ Integrate new features➢ Testing the new features➢ Review the system security➢ Review the Asian market➢ Select a list of Asian countries where the business can be expanded➢ Conduct survey of the customers in Asia➢ Finalise business expansion plan➢ Understanding the legal requirements about the warehouse and shipping companyalong with the terms and condition for the expansion. Project Name:Website Integration and Expansion for EBTH inASIAStart Date:3/5/2021Goal:The ultimate goal of this project is theupgradation of the website of the company toincrease more functionality for theconvenience of the customers. As per the mainplain, the website will be upgraded toaccommodate new features that will enhancecustomer experience as well as increaseefficient of the overall system. PROJECT MANAGEMENT 6 This particular up gradation is also a part of abigger project that will see the companyexpand beyond USA and enter the Asianmarket. Initially, the company has scouted theAsian market and has shortlisted China, Nepaland India as the possible destination for thebusiness expansion. While developing the scope of the project, the following things have been assumedaccordingly.i. The website does not require any major upgrades for incorporating new features.ii. The website does not have major bugs or issues and removing the issues will notconsume too much time.iii. The project is realistic in terms of the budget and time allotted.iv. The new functionality will increase the convenience of the customers.v. Easy and fast shipping along with the protection of products for the auctioneditem on website.Project Life CycleSince this project will follow standard waterfall mode, the entire project life cycle willinclude five specific stages. These are as follows.Project Initiation – This is the starting phase of the project when the requirements areanalysed and the proposal is developed (Papke-Shields and Boyer-Wright 2017). The projectPROJECT MANAGEMENT 7proceeds further once the proposal is approved by the project owner. The project sponsor createsthe business case, and outlines the business potential for EBTH, which is to grow their marketshare by spreading globally. Helps in identifying stakeholder and developing the project charter.Project Planning – The planning phase of the project will include specifying the scopeand objectives as well as the budget. Additionally, the timeline is also developed based on theproject’s deadline. This plan would act as our framework for the EBTH project’s control andexecution phases.Project Execution – This is the most important phase of the project when the main worksare done based on the plan developed (Picciotto 2020). In this case, the project work regardingthe integration of new features in the website will be done along with testing and bug removal.My role as the project manager during this process is to track and oversee all executableoperations and product quality, as well as interact with stakeholders and my staff.Project Monitoring and Control – This phase of the project is generally undertaken sideby side with execution. The purpose of this phase is to monitor the project progress and ensure itdoes not move out of scope (Rodríguez-Rivero et al. 2020). Additionally, if there are some issuesarising in the project, they can be resolved in this particular phase.Project Closing – This is the final phase of the project in which the project is reviewed,documented and finally signed off by the stakeholders along with that, we also analyse whatsucceeded and what did not succeed.PROJECT MANAGEMENT 8Risk PlanRisks are parts and parcels of any project. Irrespective of the nature and scale of theproject, there are risks that might be problematic for the project and the project owner as a whole(Kivilä, Martinsuo and Vuorinen 2017). The risks for this particular project are listed as follows. RiskDescriptionImpactDescriptionImpactLevelProbabilityLevelPriorityLevelMitigationNotesOwnerWhile workingon the website,there may beexternal attacksthat can createa threat for theentire system.Massiveimpact onsecure andconfidentialdata5420Ensure thesecurity firewallis workingcorrectly beforestarting to workon the project.DeveloperUnforeseenexpenses canlead tofinancial lossesfor the ownerFinancialimpact339While settingthe budget, keepa contingencyamount forcovering forunforeseenexpensesProjectManagerScope creepmay occur inImpact onscope and248Monitor andcontrol theDeveloper PROJECT MANAGEMENT 9 the projectresulting inunnecessarywork and wasteof resourcesresourcesproject onregular basis toavoid scopecreep.The newfunctionalitiesmay not getintegrated intothe system asexpected.Technicalimpact144Duringrequirementsanalysis, afeasibilityanalysis must beconducted toensure that therequirements arerealistic innature.TesterTeam conflictscan lead toserious issuesin the project.Impact onteam work339Create only asmall team forproject withspecific workorders andconduct regularteam meetingsto avoid teamProjectManager PROJECT MANAGEMENT 10 conflictsEntering anentirely newmarket in anew continentcan be a riskyventure due tocompetitionand otherfactors.Impact onthe entirebusiness4520Conduct detailedresearch andsurvey on thenew market andpromote thebusiness beforeinitiatingoperationsCEOInvesting toomuch in thebusinessexpansion canlead to seriousfinancialproblems forthe companyImpact oncompany’sfinances5420At the initialstage, it isrecommendednot to invest toomuch forexpansion andonly proceedwith a carefuland plannedapproachFinanceManager,CEOStrike andpoliticalunstability inImpact onprojecttime, cost325Making the shiftand schedule bykeeping this inCEO,PM PROJECT MANAGEMENT 11 developingcountries likeNepal andIndiaandresources.considerations. Product DefinitionThe final product on this project is the upgraded website in which new functionalities willbe added based on the requirements set by the owners and it part of the strategic expectations ofEBTH along with its expansion on the ASIA. Some of the additional works in the project willinclude resolving existing performance issues, reinforcing the system security, testing of thewebsite and others (Tereso et al. 2019). The new functionalities in question have been proposedto enhance the experience of the customers while browsing the through the site. The owners havethought about a search criterion in the site where the user can search for a particular productinstead of having to go through an entire catalogue or products. It has also been proposed that thesearch function should be implemented in such a way that the customer can search for a productbased on different criteria like product type, bid deadline, current bid price and others. Thisupgrade will also pave the way for the company to initiate business expansion and can start theprocedures for entering the Asian market. ComponentSpecificMeasurableAchievableRealisticTime ScaleUpgradedwebsiteNewcustomizablesearchMultipleoptions (canbeTo integratenew featureswithin currentRequiredapproval ofEBTH board2nd Week ofAugust PROJECT MANAGEMENT 12 function inthe sitecustomized)systemmembersNew office inAsiaNew officethroughwhich thecompany willoperate inAsiaA new officewith 15 staffsandmanagementteammembersTo capturethe market inAsiaEnter regionalmarket inIndia orChina or anyother selectedcountry55 daysShipping andlogisticIdentificationand makingworkingpartner.CollaboratingEfficient andeffectivedeliverablesApprovalfromstakeholdersor seniorBoard.Within thetime frame of55 days. Quality PlanIn most software projects, quality plan is essential as specific quality standards must bemet as a part of the requirement (Bjorvatn and Wald 2018). In this case, the quality plan includesthe following specific requirements.The website must work smoothly without lag or slow load when the user is usingthe site.The website should not contain any malicious links that may harm the system ofthe user.The website must be free of bugs and glitches.PROJECT MANAGEMENT 13The online payment gateway and the customer information must be kept safe andsecure from external attacks.The website must update payment, bid deadline, bid amount and other criticalinformation correctly every second. ProductDateMethodResponsibleUpgraded website9th August, 2021Requirements set bythe board, realisticapproach by thedevelopers andconsideration ofcustomer requeststhrough feedbackanalysisProject Manager,Developer, MarketingManagerNew OfficeEstimated FallSeptember 2021Scouting of Asianmarket, selection ofcountry of operation,survey of regionalcustomers, purchaseof property andestablishment ofofficeCEO, CFOManaged WarehouseAnd reliable shippingWithin the controllingtime frame.Agreements orcontractsCEO/ Stakeholders. PROJECT MANAGEMENT 14Project PlanStage of DevelopmentThe project plan is based on the roadmap that will be followed for the entire project. Theproject plan is developed in stages in the following sequence.I. Development of scope and identification of objectivesII. Creating work breakdown structure for the work packagesIII. Specifying the project schedule using Gantt chartIV. Analysing the risks associated with the projectV. Specifying the quality standards for the projectWBSThe work breakdown structure for the project is shown in the following diagram.PROJECT MANAGEMENT 15Figure 1: Work Breakdown Structure(Source: Created by Author)High Level ScheduleThe high level for the project based on the work packages developed is shown in thefollowing table followed by the Gantt chart. WBSTask NameDuration0New Website Function Integration and Overseas Expansion for EBTH126 days1Project Initiation7 days1.1Requirements discussion1 day1.2Requirements analysis1 day1.3Creating the proposal3 days1.4Getting the proposal approved from management2 days1.5Milestone: Project confirmed by management0 days PROJECT MANAGEMENT 16 2Project Planning16 days2.1Setting the scope of the project2 days2.2Make assumptions and set objectives2 days2.3Set specific timeline for project2 days2.4Finalise the budget of the project2 days2.5Analyse the risks with the project3 days2.6Set quality standards2 days2.7Document the project plan3 days2.8Milestone: Project planning complete0 days3Project Execution38 days3.1Analyse the current performance of the website4 days3.2Detect the issues with the current performance4 days3.3Resolve the issues4 days3.4Create new features as proposed5 days3.5Integrate the features with the website4 days3.6Coding and back end development4 days3.7Testing of the new features5 days3.8Debugging5 days3.9Final review of the features3 days3.10Milestone: Go live0 days4Project Monitoring and Control38 days4.1Monitor the project progress38 days4.2Control the scope of the project38 days4.3Milestone: Project approved0 days5Project Closing10 days5.1Review the entire project4 days5.2Documentation5 days PROJECT MANAGEMENT 17 5.3Payments for the team1 day5.4Milestone: Sign off0 days6Overseas Expansion55 days6.1Initial Plan5 days6.2Study on Asian Market15 days6.3Analysis Feasibility of Business in Asia15 days6.4Selection of Country / City for Operations10 days6.5Create an Initial Budget for the Overseas Expansion10 days6.6Milestone: Preliminary Plan Complete0 days PROJECT MANAGEMENT 18Figure 2: Gantt Chart of the Project(Source: Created by Author)PROJECT MANAGEMENT 19BudgetThe overall budget breakdown for the project is shown in the following table. ElementsCostsHardware Upgrades$2,500New Software$7,500Development Costs$10,000Wages and Conveyances$3,000Marketing and Product Launch$2,000Warehouse Rents and expansion cost$10,000Other costs$2,000TOTAL$37,000 In addition to this $37,000, 10% of contingency funds will be kept and hence, the totaleffective budget for the project is $40,700.For the business expansion part, the company has estimated a budget of $2 millioninitially and a further $1 million at a later stage. However, this budget might increase based onplanning and new inputs. CriticalFlexibleVariable12345TimeXCostXQualityXResourceX PROJECT MANAGEMENT 20Skill and Resource RequirementsProject StakeholdersThere are several stakeholders in the project listed as follows. Stakeholder DesignationStakeholder DutyChief Executive OfficerPresiding over the entire management andtalking major decisionsChief Operating OfficerManaging the major operations of theorganisation, including the projectChief Business OfficerManaging the business operations of theprojectChief Development OfficerManaging the development side of the businessChief Learning OfficerManaging the learning aspects includingconsideration of external examples fordeveloping the organisation itself Project Team StructureThe project team structure is shown as follows.PROJECT MANAGEMENT 21Table of Roles and ResponsibilitiesThe roles and responsibilities for the project team members are shown in the followingtable. Project Team MemberRoles and ResponsibilitiesLead DeveloperPlanning and managing the developmentaspect of the projectLead TesterTesting the developed system and removing Lead developerProduct marketerShipping and logisticBusinessManagerSite EngineerVendors/suppliersProject Manager/projectteam leadMedia/WebsitePromotersystem technicianWebsite controllerLead testerChief OperatingofficerPROJECT MANAGEMENT 22 bugs and issuesQuality assurance testing.System TechnicianCoding and other technical works as perinstructions of the developer and testerBusiness ManagerLooks after all the suppliers, site and about theproduct.MarketerMarketing about the use of site and makingpeople aware about the EBTH. ConclusionFinally, it can be concluded that a clear cut plan has been set out for EBTH for theirproposed upgradation of the website. The company has always cared for the convenience of thecustomers and this proposed website upgrade will increase the functionalities of the same. Forthis purpose, a project plan has been developed including specification of the main workpackages as well as the timeline and the possible risks associated with the project. However, thisis not the final plan as other specific elements are not included in the plan. The company can usethis document as a draft project plan that will help them develop a better and effect plan for theirproject. Further, the company can also start serious planning for business expansion in Asia sothat they can go ahead with the planning to open a new working office in a selected Asian city.PROJECT MANAGEMENT 23ReferencesBjorvatn, T. and Wald, A., 2018. Project complexity and team-level absorptive capacity asdrivers of project management performance. International Journal of ProjectManagement, 36(6), pp.876-888.Ika, L.A., Söderlund, J., Munro, L.T. and Landoni, P., 2020. Cross-learning between projectmanagement and international development: Analysis and research agenda. InternationalJournal of Project Management, 38(8), pp.548-558.Kivilä, J., Martinsuo, M. and Vuorinen, L., 2017. Sustainable project management throughproject control in infrastructure projects. International Journal of Project Management, 35(6),pp.1167-1183.Papke-Shields, K.E. and Boyer-Wright, K.M., 2017. Strategic planning characteristics applied toproject management. International Journal of Project Management, 35(2), pp.169-179.Picciotto, R., 2020. Towards a ‘New Project Management’movement? An internationaldevelopment perspective. International Journal of Project Management, 38(8), pp.474-485.Radujković, M. and Sjekavica, M., 2017. Project management success factors. Procediaengineering, 196, pp.607-615.Rodríguez-Rivero, R., Ortiz-Marcos, I., Díaz-Barcos, V. and Lozano, S.A., 2020. Applying thestrategic prospective approach to project management in a development project inColombia. International Journal of Project Management, 38(8), pp.534-547.Singh, H. and Williams, P.S., 2021. A Guide to the Project Management Body of Knowledge:PMBOK (®) Guide. Project Management Institute.PROJECT MANAGEMENT 24Tereso, A., Ribeiro, P., Fernandes, G., Loureiro, I. and Ferreira, M., 2019. Project managementpractices in private organizations. Project Management Journal, 50(1), pp.6-22.

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