Control Tools and Techniques | My Assignment Tutor

Module 1Control Tools and TechniquesWeek 3PROJ6003 – PROJECT EXECUTION AND CONTROLIbrahim Abdallah[email protected]Learning FacilitatorMaster of Global Project ManagementToday’s ScheduleModule 1 – ContinuedReview from last classValidate & Control ScopeControl ScheduleControl Costs (brief overview of EVA)Volunteers’ presentationDiscussion Activity with Case StudyModule 1Change Control Tools & TechniquesA quick review from last class…What are some of the steps involvedin conducting an Integrated ChangeControl process?Validate ScopeValidate Scope is the process offormalising acceptance of thecompleted project deliverables.This process is performed periodicallythroughout the project as needed.The key benefits:• Objectivity to the acceptance process• Increases the probability of final product,service, or result acceptance by validating eachdeliverable.5The process of monitoringthe status of the projectand product scope andmanaging changes to thescope baseline. The keybenefit of this process isthat it allows the scopebaseline to be maintainedthroughout the project.Control Scope6• Variance Analysis:• A technique fordetermining the causesand degree ofdifference between thescope baseline andactual performance anddeciding if further actionis required.Scope Control Technique7• The process of monitoring the status of project activities toupdate project progress and manage changes to theschedule baseline to achieve the plan.• The key benefit of this process is that it provides the meansto recognise deviation from the plan and take correctiveand preventive actions and, thus, minimise risk.Control ScheduleRemember: Any change to baselines should gothrough the Perform Integrated Change Controlprocess to be approved.8Control Schedule – Tools & TechniquesEarned Value Analysis – SV & SPIIteration Burndown chart: Scenario Resource Leveling or Resource Smoothing Crashing – shorten schedule by adding resources Fast-tracking – overlapping activities9The process ofmonitoring thestatus of the projectto update the projectcosts and managingchanges to the costbaseline.Control CostsThe key benefit of this process is that it provides themeans to recognise variance from the plan in order totake corrective action and minimise risk. As a result,the cost baseline is maintained throughout theproject.10Control Costs – Tools and Techniques Planned valueEarned valueActual costSchedule Variance =EV-PVCost Variance = EV – ACSchedule performanceindex = EV/PVCost performance index =EV/AC111. Earned Value Management (Technique) EVM is an objectivetechnique to measure theproject performance.The underpinning notion is thatany amount of completedproject work creates valueof the project.Using EVM, the current projectperformance is measured bycomparing the EV against thebaseline or Planned Value(PV).Larson and Gray (2011, p. 459)12Forecasting – Estimate At CompletionAs the project progresses, the project team may develop a forecast for the estimateat completion (EAC) that may differ from the budget at completion (BAC) based onthe project performance.• Forecasting involves making projections of conditions and events in the project’sfuture based on current performance information and other knowledge available atthe time of the forecast.• Forecasts, thus, are generated and updated as a result of the work performancedata (which means, you will need to perform a EVA prior to forecast the project).• There’s a range of EAC calculations that can be used to represent different riskscenarios:• If everything is bad, and BAC can no longer be achieved…• If we had a hiccup in the project, but BAC can still be used for forecasting…• If things are going well and estimations are indicating actual completion…• When we need to calculate how much money is left to finish the project…2. Trend Analysis (Technique)133. To-Complete Performance Index (Technique)A measure of the costperformance that is required tobe achieved with the remainingresources in order to meet aspecified management goal.This ratio measures the amount ofvalue each remaining dollar in thebudget must earn to stay within thebudget.TCPI = Work remaining / Funds RemainingTCPI = (BAC-EV)/(BAC-AC)TCPI = (EAC-EV)/(EAC-AC)14• Influencing the factors the create changes to the authorised cost baseline• Ensuring all cost expenditures do not exceed the authorised funding• Monitoring cost performance to isolate and understand variances from theapproved baseline• Monitoring work performance against funds expended• Preventing unauthorised changes to be included in cost reports and resourceusage• Informing stakeholders of all approved changes and its associated costs• Bringing cost overruns within acceptable limitsControl Costs Include:15Case Study Volunteers’ presentation& Group DiscussionAssessment Case Study:The Case of IV Pumps in a Health CareCentreNow that we have seen some key information about the case study….In groups, identify key issues with the project.– Can these issues be solved with a change implementation? Justify.– What would your group do to address one of these issues?– Propose one change and justified based on the needs of the project and theimpact of your change proposal.– What could be consequences/impact in other areas of the project of yourchange proposal?Groups will be invited to present their finding, at random.17Group DiscussionAssessments OverviewAssessments Timeframes Assessment Task OverviewWeightDue DateAssessment 1 – Change Management PlanIntegrated Change Report (Individual Assessment)40%End of Module 3(Week 6)Assessment 2 – Risk and Communication ManagementRisk Management Report (Group Assessment)40%First Half of Module 5(Week 9)Assessment 3 – Project Status ReportingModule 4-5 Discussion Forum (Individual Assessment)20%First Half of Module 6(Week 11)Total for Subject:100% 19You will use it for all your Assessments…Have you had a chance to read it for a discussion?PROJ6003_Assessment Case Study_The Case ofIV Pumps in a Health Care CentreCase Study20Assessment 2 – Group Formation Reminder!!To complete this assessment task, you must:Form groups of three (3) people.Groups will be formed by students themselves or assigned by the Learning Facilitator inconsultation with the students, if required.Only in exceptional situation a different group size may be approved by the LearningFacilitator.The deadline for team formation is 11:59pm AEST/AEDT Friday end of Module 2 (Week4) to be advised to the Learning Facilitator in class or via email.21Assessment 122Assessment 1 – Task SummaryIn this assessment, you are required to write an individual report of 2000 words(excluding tables, figures, and graphs) proposing a change to be implemented in thecase study, provided by the Learning Facilitator, addressing:• Change impact analysis,• Tools & techniques to manage the change,• Integrated change control process to submit the change,• Options to implement the change along with its associated risks.A change request form must also be submitted attached to the report demonstratinghow the change would be requested for the given project.The intention of this assessment is that you take a practical approach by consideringthis change to be submitted to key stakeholders of given case study.Please refer to the Task Instructions for details on how to complete this task.23Assessment 1 – Key RequirementsThe report should encompass a practical approach in addressing the following requirements:a) Identify and propose one (1) change you believe is required for the case study andjustify it by applying tools & techniques from quality management in identifying rootcause for the issues found in the case study.b) Critically analyse the impacts of your change proposal on scope, time, cost, quality ofthe project.c) Propose and justify tools & techniques used to manage the change.d) Explain what processes are involved in submitting your change request given thescale of your change proposal and address responsibilities considering the stakeholders fromyour case study.e) Identify and discuss options (at least 2) to satisfy the proposed change and any risksassociated with each of these options.f) Complete the Change Request Form (CRF) provided or one that is used from a workplace.24▪ You are not supposed toinvestigate the issues, butrather propose 1 change!▪ From this change, follow achange management processthat makes sense to yourchange proposal.▪ Be specific! Propose options to implement the changeWhat are the available options toactually implement the change?What are the risks associated witheach option? Consider your change propositionDiscuss the scale of the change proposed before determining the best process to conductthat specific change.“All models are wrong… some are useful” George Box Analyse the change & its impact on the projectWhat is the impact of the change in scope,time, cost and quality?What tools & techniques can help managethe change? Identify & Propose one changePropose and explain the change (1 Change) A few tips..Change Request FormTemplateDo not fill out this part.1. Cover Page:• Student Name, Student ID, Lecturer, Date, Assessment2. Executive Summary3. Table of Contents4. Introduction (Overview/Purpose)5. Body of the Report (Headings)• Follow overall paper themes/topics6. Conclusion7. References8. Appendix (Change Request template here)Assessment 1 Basic StructureREPORT FORMAT!HINT!▪ Make it dynamic!Use diagrams, tables,illustrations..Please refer to the Task Instructions for details on how to complete this task.27Submission InstructionsSubmit Assessment 1 via the Assessment link in the main navigation menu in PROJ6003 –Project Execution and Control.The Learning Facilitator will provide feedback via the Grade Centre in the LMS portal.Feedback can be viewed in My Grades.If submitting more than one document:Please note during the submission process: If you would like to include appendix items in yoursubmission, once your first item has been uploaded, click ‘Browse Your Computer’ to attachyour extra documents as an appendix. Then click Final Submit button.28Any Questions or Concerns?PROJ6003 – PROJECT EXECUTION AND CONTROLDon’t forget!I’m here to facilitate your journey, the rest is up to you!But, when in need, don’t hesitate to contact me via theAsk the Facilitator Forum or at [email protected]


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