Fundamentals of Project Management | My Assignment Tutor

BPP Coursework Cover Sheet Please use the table below as your cover sheet for the 1st page of submission. The sheet should be before the cover/title page of your submission. ProgrammeMSc Management with StreamsModule nameFundamentals of Project Management (BT7073)Schedule TermStudent Reference Number (SRN)Report/Assignment TitleDate of Submission (Please attach the confirmation of any extension received)Declaration of Original Work: I hereby declare that I have read and understood BPP’s regulations on plagiarism and that this is my original work, researched, undertaken, completed and submitted in accordance with the requirements of BPP School of Business and Technology. The word count, excluding the content table, bibliography and appendices, is ___ words. Student Reference Number: Date:By submitting this coursework, you agree to all rules and regulations of BPP regarding assessments and awards for programmes. Please note, submission is your declaration that you are fit to sit. BPP University reserves the right to use all submitted work for educational purposes and may request that work be published for a wider audience. BPP School of Business and Technology MSc Management with Streams Fundamentals of Project Management (BT 7073) Coursework Assessment Brief Submission mode: Turnitin online access General Assessment Guidance Your summative alternative assessment for this module is a presentation with transcript which accounts for 100% of the marks.The deadline for the submission is 5:00pm on the day of this module’s Bootcamp.For the presentation assessment, you will need to submit PowerPoint presentation slides with an audio recording (voiceover PowerPoint slides) with transcript.A guideline on how to submit “Voiceover PowerPoint slides” is included in this brief, but you will also learn about it and receive support from tutors at the Bootcamp.You are required to submit your assessment via the link on the Assessment submission link on the VLE.For the presentation slides, you must comply with the limit on the number of slides on the assessment guideline.For the audio recording, you must comply with the guideline on the length of the audio.You should only put your student registration number (SRN) which will ensure your submission is recognised in the marking process.A total of 100 marks are available for this module assessment, and you are required to achieve a minimum of 50% to pass this module.You are required to use only the Harvard Referencing System in your submission. Any content which is already published by other author(s) and is not referenced will be considered as a case of plagiarism. Even though you submit PowerPoint slides, you should still apply the Harvard Referencing System. You can find further information on Harvard Referencing in the online library on the VLE. You can use the following link to access this information: http://bpp.libguides.com/Home/StudySupport  BPP University has a strict policy regarding authenticity of assessments. In proven instances of plagiarism or collusion, severe punishment will be imposed on offenders. You are advised to read the rules and regulations regarding plagiarism and collusion in the GARs and MOPP which are available on the VLE in the Academic registry section.You should include a completed copy of the Assignment Cover sheet. Any submission without this completed Assignment Cover sheet may be considered invalid and not marked. Assessment Tasks with Case study Fig. 1 Automation Futures This case study is purely factional and is not based on an actual company.NO engineering or technical knowledge is required. Background Automation Futures (AF) PLC which is shown in Fig.1 is a technology contracting, consulting and product/software development company with extensive experience in the design, manufacture, commissioning, and delivery of a range of Electronic/Technology projects but specialising in Automation and New products for a range of clients including Bespoke Automation Factories. It operates out of a large Consultancy Practice in The Thames Valley (UK) and a Product Development factory in Ireland (ROI) which develops and manufactures automation plant and Prefabricated Factories for various clients largely in Europe. The company’s facilities and expertise allow them to offer tailor-made solutions that are highly competitive with other companies in this market. Margins on projects are good given the innovative nature of the business but clients are demanding and require competitive responses in a fast-changing world. AF PLC has won a major contract to design and build a new engineering Automation plant for a major Train manufacturing client, TTF PLC, based in Germany which will deliver Electronic Component parts including a to be designed Inverter Product specifically aimed at Power Saving for new train fleets. TTF is itself a major supplier to various governments and train operating companies throughout the world. The contract is structured on a risk and reward basis with a target price of £58.5m with a shared bonus if finished early and a shared penalty if finished late. The target price is extremely competitive and reflects the belief that they have the capacity to improve on the delivery date and thereby earn the bonus. The AF PLC bid was based on a conceptual design provided to them setting out the outputs in terms of product attributes including power saving targets and product availability. AF Plc will have to complete the detailed design of the Inverter product from outline designs prepared by TTF along with the automated production line as part of the Contract and organise installation of the equipment in the new factory in Germany which they will also have to commission and construct. TTF will manufacture the Inverter Product from the production line as part of its Train Manufacturing Process. TTF have acquired the site for the New Factory, but AF will have to: Design and Construct of the new Factory to fit the automation equipment.Design and Develop the Automation plant including the production line software.Design the Inverter product including the control software. The project was programmed to start on 8th July 2019. The terms of the contract are as follows: The target price for the delivery of the Automation Plant is £58.50m.If the cost of the delivery of the Automation Plant is less than the target price, then AF PLC will be entitled to the first 50% of the surplus anything greater than 50% of the surplus will be split 50:50 with the client.If the cost of the delivery of the Automation Plant is Greater than 5% of the target price, then AF PLC will be required to bear the first 5% of this excess cost but anything greater than 5% of the excess will be split 50:50 with the client.Delivery of the completed Automation Plant must take place no later than 18th September 2020.There is a penalty clause inserted into the contract. For, every day (or part day) that the project is late, that is, beyond the completion date of 25th September 2020 (including weekends), AF PLC must pay TTF liquidated damages of £100k per working day.However, if they achieve an early completion then they will be able to receive a bonus of £50k per working day. The Factory Design will be Completed by AF and then the Prefabricated parts will be manufactured in house and shipped to Germany for Construction on TTF’s site. It is important that this links to the design, installation, and Layout of the Automation Equipment. AF PLC are currently very busy with work for other clients, this contract represents a significant opportunity as it will enable it to showpiece its competences in a major growth area. The Automation equipment is to be installed in modular units built in their factory in the ROI and then assembled at the new factory in Germany. The factory in Germany will need to be completed in time for the Automation Equipment to be installed. You were appointed as the AF PLC Project Manager Your Presentation should consider the following Tasks based on the information provided in this brief: PM Triangle – Define the relative importance of the PM (Iron triangle) parameters is setting overall Objectives for this Project and in particular their interrelationship? Please indicate what you consider to be the key parameter for this project and why.Risk – What are they Key Project Risks and How would you propose mitigating these risks?Critical Path – What is the importance of the Critical Path and why should this be managed proactively? Please indicate what you consider to be the critical path for this project. You need also to review and comment on any tasks with float.Gannt Charts – What is the purpose of a Gannt Chart and how should this be used to monitor Performance? Budget – What are the key Project Budget issues in this project and What are the Initial implications of the estimated cost shown in the brief including what are the Commercial Implications?Project Review – Please indicate how you think the Progress Report at week 17 will impact the overall delivery of the project in terms of Project Performance based any revised completion date and indicate what you consider the revised budget will be and outline any commercial impacts. What are the key aspects that will need to be considered as part of this review?Earned Value – What is the Purpose of Earned Value and how can you use this tool to manage the Project? What are the key aspects of Earned Value (EV) to consider when looking at Project Performance including the key Performance measures for this project? Based on performance so far what do you consider will be the potential impact of the current estimates at 17 weeks on the overall Performance on the Project. Please provide relevant estimates for the Earned Value measures and the potential Commercial Impact.Project Manager Skills – Discuss the key Project Management skills you have learnt and scope for further development. Provide an overview of the main characteristics/skills of a good Project Manager and indicate how these will interrelate with the key Project management tasks outlined in the previous tasks. You are required to provide your presentation based on the information provided in the case study and the appendices. Presentation. Your Presentation should be based on the information provided in this brief including the appendices and reflect the following questions. It should contain a maximum of 10 slides and clear referencing based on the Harvard System. Please also refer to the marking guidance for further advice. Slide 1: Introduction/Overview – Give an overview of the presentation and your approach to the key issues of Project Management using Automation Futures (AF) as the example.Slide 2: PM Triangle/Parameters – Critically discuss the relative importance of the PM (Iron triangle) parameters in setting overall Objectives for this Project and in particular their interrelationship? Please indicate what you consider to be the key parameters for this project and why.Slide 3: Risk- Critically evaluate they Key Project Risks and describe How would you propose mitigating these risks?Slide 4: Critical Path Planning- Explain the importance of the Critical Path and why should this be managed proactively? Please indicate what you consider to be the critical path for this project indicating the overall project Length and any tasks/activities with float/slack.Slide 5: Gannt Charts – Explain the importance of a Gannt Chart and how should this be used to monitor Performance? Using the Project brief for AF explain the significance of Performance and the likely impact.Slide 6: Project Budget – What is the purpose of a Project Budget, what is the initial budget cost for this project and what are the key Project Budget issues with this project? What are the commercial implications?Slide 7: Project Progress review – Define the purpose of carrying out a project review? What are the key aspects that will need to be considered as part of this review? Detail the Schedule and Project budget implications of the progress review at week 17 indicated in the brief for this project. Indicate also any potential commercial impacts on the profitability of the project for AF.Slide 8: Earned Value – What is Earned Value and how can you use this tool to manage the Project? What are the key aspects of Earned Value (EV) to consider when looking at Project Performance including the key Performance measures for this project? Based on performance so far what do you consider will be the potential impact of the current estimates at 17 weeks on the overall Performance on the Project. Please provide relevant estimates for Earned Value measures and the potential Commercial Impact. Identify the preferred acceleration options and explain why.Slide 9: Project Management Skills- Critically evaluate the main characteristics/skills of a good Project Manager and indicate how these will interrelate with the key Project management tasks outlined in the previous tasks. Give an overview of Project Management challenges you have encountered through your learning from the module and indicate areas which you would consider need further development.Slide 10: Summary – Provide an overview of your project management analysis based on the issues covered in the previous slides relating these to the case study. Appendices Task Costs TaskDescriptionDuration (weeks)Predecessor/sFixed costs £MNumber of engineersNumber of Production/Technician staffTotal Cost by Task (M)XProject Initiation1–.200.2ACommission Design of Factory3X2.81052.9BCommission outline Design of Automation Equipment2X1.61051.67CCommission outline Design-Inverter Product1X1.51051.54DDetailed design of Factory8A3.81054.08EDetailed design of Automation Equipment and Inverter Product8B,C5.420105.97FCommission and develop Software for Automation equipment and Inverter Product10E3.41053.75GManufacture Automation equipment10E6.520507.83HManufacture Modular Factory Units9D, E4.030405.31ITransport and Construct Modular Factory on site in Germany8H3.510604.47JTest Automation equipment.6F,G2.28202.52KTransport Automation equipment to New Factory4J2.51052.64LInstall Automation equipment in New Factory6I,K3.125503.98MInstall Software for Automation equipment4L2.21052.34NInstall software for Inverter Product Line5F, M2.71062.88OTest Inverter Production line6M, N2.16202.39PHandover and Train TTF engineers in Automation process and Product production6O1.26161.44PCProject Close out0P0000Total48.70 Overhead Costs. To complete this project, AF has recognised that it needs to Contract for the additional resources indicated above. These will be contracted from TECHRES. The average (fully inclusive) cost of an engineer was estimated to be £69.00 per hour and for technician/production staff £39.00 per hour. The company generally works a standard five-day week and eight-hour days. The Contract staff will all be on leave for 2 weeks over the Christmas period and will not be paid. This break also needs to be considered when scheduling the tasks. Project Management support will be provided by an external PM Company on the following basis 2 Assistant Project Manager, 2 project planners – £5,500 per week until project review and then reduced to one project planner, 1 Assistant Project Manager through to completion at £2,000 per week and 1 Commercial Manager/cost engineer through to review and then 2 until 4 weeks after Contract Completion at a cost of £2,750 per week per manager. A team of engineers working for TTF would be present at the AF PLC factory to supervise manufacture of the Automation Equipment– to ensure the intensive testing before they are transported from the AF PLC factory to the site. 10 weeks is allowed for this work (Task G in Table 1), and if any problems were detected, then delays could occur because TTF would be entitled to demand that the faults were rectified on the spot before the section was acceptable to them. AF PLC were accustomed to working with clients in this manner. The cost of this team will be borne by AF as a project Cost. It has been costed at £20k per week. Acceleration Options TaskOptionFThe software developers have indicated that they are able to improve the delivery by 3 weeks but at an increase in the fixed cost of £200kGThe manufacturer of the Automated Equipment has identified a quicker manufacturing process which can save 3 weeks but at a net cost of £105,000 per week.IThe Contractor for the transport and onsite factory installation has offered to work over-time to accelerate the installation schedule. This option can save up to 2 weeks at a cost of £75,000 per weekNThe AF PLC team required for the Inverter software installation have indicated that they are able to work evenings and weekends. This would save up to 1 week at a cost of £25,000 per weekPTTF have agreed that they can release more of their staff so that the handover and training can be reduced by 2 weeks at a cost of £35000 per week. Budget. In preparation for the forthcoming work, as the AF PLC project manager a total task budget must be created from the information provided here including the case study. Projected Completion Date. 31st August 2020. Project Review – Progress Report. There was a programmed review on progress after 17 weeks. The review at 17 weeks advised the following in terms of Task Expenditure and actual against planned progress: TaskActual progress to date (%)Planned ProgressTotal expenditure incurred to date (£m)PI1001000.20A1001002.91B1001001.72C1001001.53D801004.08E1001005.97F35501.32G35502.76H50562.75 NO other task has commenced. Overall, this indicates that there is likely to be a change to the schedule and the overall budget, but you need to estimate and consider the potential commercial impact. Marking Guideline for Students Task/SlideMarksSlide 1: Introduction/Overview – Give an overview of the presentation and your approach to the key issues of Project Management using AA futures as the example.5Provide an outline of the key Project Management issues which you will cover and relate these to the case study.Slide 2: PM Triangle/Parameters – Critically discuss the relative importance of the PM (Iron triangle) parameters in setting overall Objectives for this Project and in particular their interrelationship? Please indicate what you consider to be the key parameters for this project and why.10You need to show a clear understanding of the interrelationship between Cost, Time, Scope and Quality (Up to 4 Marks) You need to indicate which of these would be MOST critical in this project and why. (Up to 3 Marks) What are the issues that flow from the interrelationship and how will this impact the parameters in the PM triangle for this project? (Up to 3 Marks)Slide 3: Risk- Critically evaluate they Key Project Risks and describe How would you propose mitigating these risks?10You need to provide an overview of a structured approach to risk including how these link to the Project Objectives based on the PM triangle. You need to explain the link between the parameters of the PM triangle and potential risk areas and the impact on the case study project. (Up to 5 Marks) You need to identify at least 8 potential project risks. You should indicate how you would approach mitigation explaining why and how this will impact the risks. (Up to 5 Marks)Slide 4: Critical Path Planning- Explain the importance of the Critical Path and why should this be managed proactively? Please indicate what you consider to be the critical path for this project indicating the overall project Length and any tasks/activities with float/slack.10You should indicate how planning the tasks on the critical path provides an insight into what aspects of the Project and why. (Up to 4 Marks) You should also indicate what you consider is likely to be the critical path for this project based on the brief and project duration (Up to 3 marks) You need explain what float is and identify any tasks on this project which have a float and why. (Up to 3 Marks)Slide 5: Gannt Charts – Explain the importance of a Gannt Chart and how should this be used to monitor Performance? Using the Project brief for AF explain the significance of Performance and the likely impact.10You should indicate the importance of a Gannt chart. How is it used to plan a project? (Up to 5 Marks) Explain how this is used to track performance – What are the key areas based on the case study? (Up to 5 Marks)Slide 6: Project Budget – What is the purpose of a Project Budget, what is the initial budget cost for this project and what are the key Project Budget issues with this project? What are the Commercial implications?10You need to explain the purpose of a budget and its elements. (Up to 3 Marks) You need to indicate based on the estimates the overall project budget reflecting the projected completion date. You will also need to comment on the overall commercial situation based on the Contract Price/terms and the completion date. (Up to 3 Marks) You also need to indicate what elements of the budget are likely to be impacted and therefore carefully managed by changes in timescales and which are not and what is the likely impact of any changes on the commercial situation outlined earlier. (Up to 4 Marks)Slide 7: Project Progress review – Define the purpose of carrying out a project review? What are the key aspects that will need to be considered as part of this review? Detail the Schedule and Project budget implications of the progress review at week 17 indicated in the brief for this project. Indicate also any potential commercial impacts on the project for AF.10You need to advise on the key performance measures that are determined through this form of progress report. (Up to 3 Marks. You then need to advise the implications of the progress to date for the project. (Up to 3 Marks). You then need to indicate if there is any change in overall Commercial Impact and of so what (Up to 4 Marks).Slide 8: Earned Value – What is Earned Value and how can you use this tool to manage the Project? What are the key aspects of Earned Value (EV) to consider when looking at Project Performance including the key Performance measures for this project? Based on performance so far what do you consider will be the potential impact of the current estimates at 17 weeks on the overall Performance on the Project. Please provide relevant estimates for relevant Earned Value measures and the potential Commercial Impact. Identify the preferred acceleration options and explain why.10You need to define how EV is a means to measure performance to date and what performance measures are used including their purpose (Up to 3 Marks) You need to provide the relevant performance measures for this project based on performance at 17 weeks detailed within the appendices to determine the commercial impact on this project. (Up to 4 Marks)You also need to review the options of acceleration and advise which should be considered and why. (Up to 3 Marks)Slide 9: Project Management Skills- Critically evaluate the main characteristics/skills of a good Project Manager and indicate how these will interrelate with the key Project management tasks outlined in the previous tasks. Give an overview of Project Management challenges you have encountered through your learning from the module and indicate areas which you would consider need further development.10You should research and identify the key skills of a PM both Technical, Project Management and Personal relating these to your analysis of the case study. (Up to 5 Marks) Provide an overview of your key learning from the module and any key areas you consider you need to develop further. (Up to 5 Marks)Slide 10: Summary – Provide an overview of your project management analysis based on the issues covered in the previous slides relating these to the case study.5You need to show sufficient depth of knowledge of the key PM techniques covered in the presentation. Summarise what you consider are the links between all the techniques? (Up to 5 Marks) End of Marking Guidance for Students. Individual Presentation requirements Time limit: the presentation audio recording should be less than 15 minutes in total.You should submit the submission on the link before you leave the bootcamp.Presentation script – You should add notes in each presentation slide. Guideline for Voiceover PowerPoint Slides. This section is to explain how you can record audio on PowerPoint slides directly. Before the audio recording: You should complete the design of the PowerPoint slides.You should write a script. Audio recording: Firstly, open the relevant PowerPoint slide. You should sit down in front of the laptop/desktop with a headset. If you don’t have a headset, you will need to find a quiet place to record. After you open the Presentation file, click “Insert” on the bar at the top. After you click “Insert,” you will be able to see the “Audio” icon on the right-hand side of the bar. If you click the arrow under “Audio,” two functions will appear: “Audio on My PC” and “Record Audio.” Click “Record Audio.” You will then see a box with “Record Sound” appear in the middle of the slide. You will want this box to record your audio. When you are ready to record, press the red button. You will then see that the “Total sound length” increase in number. Once you have completed the recording of the slide, press “OK.” The audio symbol will then appear on the slide. Move your cursor over the icon and click the left button on your mouse. You will then be able to see a square box appear around the audio icon. If you wish to move the icon to the corner of the slide, you can move it while you are pressing the left button of the mouse. If you move your cursor over the audio icon, you will see a panel appear. If you click the play button, you can check your audio recording for the slide. The marker will press the same button when they mark to listen to your presentation. Guideline how to add notes / script on each slide. You are required to add the script or notes on each slide. You can move the bar underneath of each slide (see red arrow) and add notes / script. Repeat for the next slide.When you have completed recording, save the file with your SRN.Before you submit, make sure you listen to the slides to ensure that all recordings work well. End of Brief.

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